Rental Conditions

General conditions applicable to the letting of holiday homes

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Article 1

These General Conditions regulate the relationship between the lessors of furnished flats, Immo Olivier Schepens BV and the lessees.

Article 2

The contract between the lessor and the estate agent consists of a lease of work, i.e. the provision of accommodation and the search for a tenant. For this purpose the real estate office is allowed to place signs and posters as far as this is not forbidden by the basic act or the rules of internal order in the building. It also includes the following tasks: welcoming the tenant, checking the meters (for the specified periods) for the consumption of water, gas, electricity and heating. The task of the real estate office does not include the drawing up and checking of the inventory, nor a finding of a property, unless a separate contract with separate remuneration has been concluded. The real estate office does undertake to accompany the tenants when they move in and when they leave the property and to check the cleanliness of the premises, open windows, any visible damage, etc. However, the office cannot be held responsible for this damage. If a tenant is found, the real estate office also acts as a mandate of the landlord. The mandate includes the following legal acts: letting the holiday home, handing over and receiving back the keys of the holiday home, collecting the rent as described in article 7, collecting the deposit to cover the obligations of the lessee as described in article 8. If the office does not mention the landlord's name, the rules on commission apply.

Article 3

The assignment to the real estate agency is exclusive. The duration of the exclusive assignment is always specified in writing. It concerns the periods that are designated for letting by the office. If due to the negligence of the landlord a double letting occurs, the tenant of the office has priority. If the owner or his/her acquaintances do not wish to leave the premises, the owner will have to bear the additional costs involved in finding another, at least equally comfortable, tenancy as well as the commission for the office. If the owner does not pay these, they will be deducted from the next rental period.

Article 4

The lessor is not allowed to negotiate himself or through a third party with the lessee, introduced by the real estate office, with the intention to conclude new leases during a period of 5 years counting from the end of the assignment given to the real estate office. If he does so, the commission fee on the possibly concluded rentals will remain due. Moreover, a fixed compensation of 200 Euros will be demanded.

Article 5

The real estate office may clean, repair and replace those items which are necessary for the undisturbed and normal enjoyment of the property. The real estate office may deduct these costs from the amounts due to the lessor. If the normal enjoyment of the property cannot be assured, the real estate office may decide to transfer the tenant to another property without having to pay damages to the landlord.

Article 6

The real estate office will transfer the rental fees to the lessor within 21 calendar days after the end of the rental period.

Article 7

The holiday home can only be reserved by paying a deposit. This advance payment amounts to 50% of the total rental price and must be paid within one week after reservation. The balance of the rent and the additional costs must be paid, by bank transfer, 15 days before the start of the rental period or in cash on the day of the start of the rental period.

Article 8

A deposit must also be paid on the scheduled payment date. The deposit will be refunded within 21 calendar days after leaving the premises and after inspection by an employee of the office. If it appears afterwards that damage has been caused during the rental period, the compensation for this damage can be claimed back from the tenant. This is possible up to 2 months after the end date of the rental period. The office cannot be held responsible for any damage caused by the tenant.

Article 9

The tenant does not owe any compensation (neither advance payment, nor difference in yield, nor commission), if the rented property cannot be occupied due to the death of a member of his family. This also applies if the tenant or a member of his family suddenly falls seriously ill. The latter is confirmed by written confirmation of a specialised doctor (a general practitioner is not accepted). The office does have the right to demand or withhold the paid rent. In case of the tenant's death, the heirs are not obliged to make any payment. If the tenant cancels for any reason, even without reason, the office can only hold the tenant responsible. The office cannot be held responsible for loss of rent and does not intervene for any damages due.

In case of cancellation or if the tenant does not pay the balance on time, the real estate agency will be entitled to re-let the property. If this happens, the first tenant will have to pay the real estate office the difference in income + commission of 20% on the re-rent. If the property cannot be re-let, the tenant will still owe the full balance to the landlord.

The tenant is obliged to take out his own cancellation insurance for the rental period.

In case of cancellation, he loses the advance payment or the rent paid

Article 10

In case of double renting due to the real estate office, the latter will refund the deposited sums to the tenant, plus a fixed compensation of 75.00 Euro.

Article 11

The tenant needs the written permission of the landlord or the real estate office to sublet and bring animals into the house. If it turns out that the tenant brings a pet into the rental property despite the prohibition, 100 € will be deducted from the rental deposit.

Article 12

The tenant must make good use of the rented property as a good family man. This means, amongst other things, that the objects that make up the household contents may not be moved, that the household regulations must be respected, that the tenant must clean up on departure (in the event of default, the cleaning costs will be deducted from the deposit) and that any damage must be reported immediately to the real estate office. The number of people that may occupy the property is determined either by the number of beds or by formal indication.

Article 13

The tenant must take out insurance for the rental property against fire, glass breakage, water damage. This can be done with his personal broker.

Article 14

In those houses where an inventory exists, the hirer is obliged to check its accuracy and to make his remarks known in writing within 24 hours. The same applies to the cleanliness of the accommodation or any remarks concerning damage to goods.

Article 15

In order to make further leasing possible, the tenant may not remove the signs and posters and must allow the real estate office to visit daily from 10 a.m. to 12 noon and from 2 p.m. to 6 p.m., without an appointment.

Article 16

The keys can only be picked up and returned at the real estate office during the office's opening hours. The rental period is from 3 p.m. in the afternoon (day of arrival) until 10 a.m. in the morning (day of departure). Unless otherwise stated, the agency will take the water, electricity, gas and/or heating meters on arrival and departure and will deduct the consumption from the deposit.

Article 17

Household linen, sheets, tablecloths, kitchen towels are not provided.

Article 18

The regulations require every resident to purchase rubbish bags from the municipality/city. These are available for purchase in the town hall and in our agency at the official price.

Article 19

Smoking in the holiday home(s) is strictly prohibited.

Article 20

In accordance with Article 30 of the Code of Obligations of the IPI (Beroepsinstituut van Vastgoedmakelaars), the real estate agent shall increase the rent quoted by the landlord by a commission payable to the real estate agent by the tenant.

The real estate agent shall always state unambiguously in all his announcements and publications which services and supplies are included in the price that the tenant will pay.

Article 21

The payment of an advance shall imply unconditional acceptance of the aforementioned general terms and conditions.

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